Privacy Policy

Introduction

Every Sky System ("the System", "we", "us") is committed to protecting the privacy of its users. This policy explains what data we collect, how we use it, and your rights regarding it. By using the System, you agree to the terms set out in this document.

Data We Collect

We collect a limited set of data strictly necessary to operate the System, including:

• Account data: Full name, email address, hashed password, and job role.
• Traveler data: Passport details and official documents entered by authorized users.
• Travel request data: Flight, hotel, and vehicle booking details, along with approval statuses.
• Activity logs: Login/logout timestamps and system operations for audit and security purposes.

How We Use Your Data

• Operating the System and delivering travel request management services.
• Verifying user identities and managing access permissions.
• Sending email notifications related to request status and approvals.
• Maintaining an immutable audit log for accountability and compliance.

Sharing Data with Third Parties

We do not sell or share your data with external commercial parties. Travel data may be transmitted to airline and hotel service providers solely to fulfil requested bookings, under strict confidentiality agreements.

Data Retention

Data is retained for as long as the account is active or as required for operational and legal purposes. Upon account closure or end of the contractual relationship, personal data is deleted or anonymised in accordance with the organisation's approved policies.

Data Security

• Passwords are stored using strong hashing algorithms and are never stored in plain text.
• The System operates over encrypted HTTPS connections.
• Access permissions are enforced on a role-based access control (RBAC) basis.
• Activity logs are monitored regularly to detect any unauthorised access.

Your Rights

• Access: You may request to view the personal data stored about you.
• Correction: You may request correction of any inaccurate data.
• Deletion: You may request deletion of your data in accordance with approved procedures.
• Complaint: You have the right to lodge a complaint with the relevant regulatory authority.

To exercise any of these rights, please contact us at: support@everyskysystem.com

Cookies

The System uses only essential cookies required to manage login sessions and protect forms against CSRF attacks. We do not use tracking or advertising cookies.

Changes to This Policy

We reserve the right to update this policy at any time. The date of the last update is indicated at the top of this page. Continued use of the System after any update constitutes acceptance of the revised policy.

Contact Us

For any enquiries regarding this policy or your personal data, please reach us at:

• Email: support@everyskysystem.com
• Or via our Contact page